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April 2023 Preliminary City Council Meeting

Date

Monday, April 10, 2023

Time

7 p.m.

Agenda

Standing Items

  1. Request the public to let City Manager know if they wish to speak on an agenda item.
  2. Call to order and attendance (Mayor, Councilors, and Guests)
  3. Approval of minutes from previous meeting(s)
  4. Approval of City financials

Public Comment on Non-Agenda Items

Planning Commission report: Representative from the Planning Commission

  • New Land Development Code
  • Action on docks at 19491 Lorna Lane, 4536 Dogwood

Public Comment on Agenda Items

Unfinished Business

  1. Update on bids for the electronic gate at the boat ramp.
  2. Coronavirus Relief Fund Grant, prioritizing suggested projects. See attachment number 1
  3. LO School District Bus Barn-Information only
  4. Goals
  5. Administrative Rules
    • An ordinance on how to run city meetings.
    • An ordinance on non-land use rules and procedures for implementation of them
    • An ordinance limiting a Mayor to a total of terms of 6 years with no more than 2 years consecutive
    • A Charter Amendment specifically for parks
  6. Metro Grant Funds – Discussion of possible use
  7. Consideration of a City Official to inspect properties for compliance with conditions of a development application.
  8. Update on Sycamore development.
  9. Audit of email distribution list versus homes in Rivergrove to ensure all residents are receiving communications from the City
  10. City Arborist contract

New Business

  1. Budget preparation and process (& volunteer solicitation)

Council Reports

  1. Council President Ruble
  2. Councilor McLean
  3. Councilor Barhyte
  4. Councilor Tuttle:
    • Update on Ordinances, data from H Kibbey’s memory stick
  5. Mayor: Mayor’s Report

City Manager Report

Pending items (to be discussed at a later date but kept on the agenda while Council deals with higher priority items first.)

Status of Contracting out City Development Code Inspection Services: Lead Individual: Mayor J Williams

City must have new Development Code to proceed.

Discussion Regarding How Sewer might be Brought to Unserved Properties, Exploring the Issues. Lead Individual: Councilor Tuttle

Executive Session (Council and staff may adjourn to Executive Session pursuant to Oregon Revised Statutes 192.660: As needed (appropriate subsection shall be cited)-not held

Adjournment

Attachment Number 1

Coronavirus Relief Fund Grant

Note: This is a preliminary list for discussion purposes

$82,000 Total Coronavirus funds available… Primarily Park and Boat Ramp

Suggested projects not yet cost estimated

  1. Repair Boat Ramp
  2. Survey Boat Ramp Property
  3. ADA ramp or path between Dogwood Court and Southwest Lorna Lane
  4. Lloyd Minor Park Refresh (turf, sprinklers and general cleanup)
  5. Digitize storage unit files
  6. $6,000 –– Signage for all City Signs – 5 total (3 City Entrance and 2 Parks)
  7. $8,000 –– Riparian Restoration Plan for Boat Ramp - Removal of Ivy, Last tree on East Side of Boat Ramp and Replant Bushes on both sides and Hedge on East side (much better in event of flood than a solid wood fence)
  8. $8,000 –– Repair end of boat ramp – either with new planks as is, or single plank
  9. $35,000 –– Park field repair, sprinkler system upgrades, Landscaping across berm
  10. $25,000 –– Electric Gate at Boat Ramp